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Accounts Assistant Job

Location London, Greater London, UK
Sector Greycoat Lumleys Office
Job Role Operations Support
Job Type Permanent vacancy
Salary Competitive
Job Number  48322
Created 25 June 2018

Due to the relocation of our current Accounts Assistant who has been with the company for 10 years, Greycoat Lumley’s London Head Office are looking to hire a capable Accounts Assistant. This is an exciting opportunity to join a successful and friendly team in a rewarding and interesting business.

The right candidate should possess excellent organisational and interpersonal skills and be able to react quickly. Two years plus experience in a similar role and in a fast paced office or sales environment is preferred. The ideal candidate will be a good communicator and possess a professional telephone manner.

Reporting to the Management Accountant, your responsibilities will include but not be limited to:


Purchase Ledger

  • Collate all purchase invoices, stamp, code and pass to Managing Director for authorisation.

  • After authorisation scan all purchase invoices to IMS ready for inputting to Exact Accounts and payment.



  • Bank any cheques received at HSBC

  • Print from HSBCnet daily activity of payments/receipts

  • Log all customer receipts to invoice books and corporate receipts spreadsheets.

  • Email from Profile to each client confirming receipt of invoice payments.

  • Import bank transactions into Exact Accounts in order for IMS to allocate and post.

  • Manage petty cash tin, write vouchers for any expenditure/receipts, attach appropriate receipt and log into the petty cash spreadsheet.

  • Ensure that cash in tin reconciles to expenditure spreadsheet and send to IMS for inputting to Exact Accounts.


Credit Card/Expenses

  • On receiving the credit card statement attach the relevant receipts and code each transaction and scan to IMS for inputting to Exact Accounts.

  • Collate any expenses forms from staff with receipts and send to MD for authorisation.

  • Scan expenses forms to IMS for inputting to Exact Accounts.


Sales Invoicing for Perm/Short Term Bookings

  • On receipt of invoice form from consultant raise Sales invoice on Profile and email to the client, ensuring that invoice is saved to Profile in multimedia.

  • Log sales invoice raised to invoice books.

  • Collate any sales invoices raised, code and scan them to IMS for inputting to Exact software.

  • Raise any requests for credit notes from consultants, email to the client and log into relevant invoice book. Ensure also that credit note has been logged in the relevant consultant’s placement sheet.

  • General queries from clients regarding invoices.


Temp Payroll

  • Collate timesheets from consultants along with any new starter forms, holiday pay or p45 requests.

  • On Profile authorise each timesheet and log timesheet details into input sheet ready for issuing to Payroll Company.

  • Once input sheet is completed reconcile to timesheet entered report produced from Profile and save this to the temp payroll file.

  • Save any new starter forms and ensure they are complete.

  • Email input sheet to Payroll Company along with any new starter forms, requests for holiday pay or P45s.

  • Once received back reconcile payroll reports to input sheet and pass to Managing Director for authorisation.

  • Import NEST pension details into pension website and issue payment.

  • Produce temp sales invoices generated by Profile automatically, save them and post/email to client along with copy timesheets. At present some manual adjustment is required to these invoices before they can be issued.

  • Code and scan copy invoices to IMS for inputting to Exact Accounts.

  • Deal with general candidate queries liaising with Payroll Company if required.

  • Send to relevant consultant any epayslips logins/pension letters that are required to be sent to candidates.

  • Any invoices raised for My Family Care will need to be reconciled with their database and approved in order for payment to be received.

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