Junior PA Job

Location Greater London, UK
Sector Private Households & Estates
Job Role Personal Assistant
Job Type Permanent vacancy
Salary
Job Number  51548
Created 18 February 2019

Junior Family PA Role Based in Knightsbridge Job

 

A full time Private Household PA is required to support a busy family of four- children aged 7 and 9. The successful candidate will be flexible, organised, energetic, and have a “hands on” attitude. The role will mainly be based in the family home in Knightsbridge, although occasional travel to the family office in Mayfair will be necessary. The role will also involve travel with the family over the school holidays

 

This is a junior PA role and we are looking for someone who maybe has worked with children as a teacher or a Nanny and is looking to change careers. The below jobs are everything the current PA does in a year so please don’t be put off with all the responsibilities.

 

A DRIVER IS ESSENTIAL!

MUST BE FREE TO TAVEL IN HOLIDAYS!

 

 

Main Duties and Responsibilities

 

 

Answering phone calls, opening post, filing, scanning and following up, emails. 

Renewing Club memberships

Meetings and restaurant reservations

Paying bills

Collating receipts and invoices

Working alongside/ managing travel with Exec PA and team at India Office

Calendar management

Travel itineraries

Managing all vehicles/ permits/ congestion/ insurances/ car park spaces

Visa applications

Address book management

Booking restaurants/appointments 

Events /parties coordination 

Contact lists and Christmas card mail out

 

 

Handling the payroll for the staff- HMRC/ Staff tax and bank account

Staff holiday travel bookings. 

Visa applications and visa renewals for staff

Dealing with resell sites for clothes and electronics etc

Management of the nearby storage unit and contents.

Dealing with builders and maintenance (during a pending refurb)

Checking on house if we are away and making sure it's in good order for return.

Health insurance claims 

Insurance claims

Weekly grocery orders

Misc. Shopping

School uniform orders

 

Children 

Calendar, school, activities, clubs and tuition scheduling and management

Pick-ups and after school help with homework and after school 

Children’s party coordination

Organising the playroom/children's things.

Travelling with us during some school holidays.

Coordinating holiday guests and liaising with house manager in Greece

Keen and happy to get involved in activities with the kids during travel (trips on the boat, swimming, skiing, museums etc depending on location!)

 

 

 

 

 

 

 

Key Requirements and Desirable Attributes

 

  • A high level of professionalism and amenability

  • Computer literate and proficient with Microsoft Office software

  • Flexibility

  • Patience

  • Excellent organisational skills and attention to detail

  • Ability to follow orders swiftly and efficiently

  • Tact, discretion and diplomacy

  • A driving licence is essential

 

Start date – End of April/ beginning of May 2019

Salary – 28-32k depending on experience

Hours – Monday – Friday - flexible schedule including overseas travel

Job ref - 51548

Responsible consultant - Jules le Roux – jules@greycoatlumleys.co.uk

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