Office Manager/PA Job

Location Greater London, UK
Sector Private Households & Estates
Job Role Personal Assistant
Job Type Permanent vacancy
Salary £35,000-£40,000 GPA
Job Number  51489
Created 18 February 2019

Office Manager/PA Role- French Speaker

An opportunity has become available for an office manager/PA in a small family business office near Green Park. The successful candidate must be fluent in French, comfortable with both working autonomously and as part of a team, personable and meticulously organised.

 

Main Duties and Responsibilities

  • Responsibility for the day to day running of the office; records, forms and facilities management

  • Preparing invoices, banking and expenses claims

  • Maintaining petty cash and logging its expenditure

  • Directing calls and passing on messages

  • Managing the reception area, preparing meeting rooms and general housekeeping of the office kitchen

  • Attending to guests

  • Providing ad hoc assistance (drinks, printing, bookings, taxis etc)

  • Managing all incoming and outgoing post

  • Monitoring and managing stock levels of stationary, refreshments and equipment

  • Sourcing suppliers and negotiating contracts (travel agents, hotels, insurance matters, company vehicles, office equipment, mobile phones, tradesmen)

  • Review and maintain health and safety policies, fire safety procedures and make sure they are observed. Act as fire warden.

  • Comply with council regulations

  • Work closely with the EA

 

Key Requirements and Desirable Attributes

  • Fluent in French

  • A high level of professionalism and amenability

  • Computer literate and proficient with Microsoft Office software

  • Ability to use initiative and respond proactively to changing situations and ad hoc requests

  • Flexibility

  • Excellent organisational skills and attention to detail

  • Ability to follow orders swiftly and efficiently

  • Comfortable working as part of team

  • Tact, discretion and diplomacy

 

Start date - ASAP

Salary – 35-40k depending on experience

Hours – 9 hours a day Monday to Friday

Job ref - 51489

Responsible consultant - Jules le Roux – jules@greycoatlumleys.co.uk

News Portal

Read all