PA Job

Location Greater London, UK
Sector Private Households & Estates
Job Role Personal Assistant
Job Type Temporary vacancy
Salary Negotiable
Job Number  50198
Created 02 November 2018

PA Job - Temp. for 12 month maternity cover

 

 

 

General responsibilities:

 

Children:

    • Organizing anything school related- applications for new schools, school trips/ permission forms/ main contact for school for children’s logistics.

    • Organizing collection and drop off from school at weekends etc.

    • Knowing children’s plans at all times.

    • Organizing tutors

 

Horses:

    • Entering into eventing competitions and organizing logistics.

    • Insurance of horses and making sure claims are set up and claiming where possible.

- Overnight Hunting trips- organizing stabling for horses and accommodation for grooms.

- Organizing hunting meets hosted at their Dorset property

- Recruiting of grooms when required

 

Organizing insurance:

    • Antiques & art

    • Horses

    • Dentist

    • Doctors

    • Cars

 

Antiques:

  • Organizing phone bids

  • Collection of successful bids

  • Organizing insurance and filing in antique file.

General Admin:

  • Post

  • Diaries

  • RSVP to invitations etc.

  • Filing

  • Various errands

  • Dealing with accountants regarding invoices and bills

  • Booking restaurants etc.

 

Travel/ holidays:

  • Organizing and booking travel/ family holidays- trips all over the world and holidays at their summer and winter properties.

 

Responsibilities in relation to the families’ properties:

 

Their Dorset estate:

 

Household staff:

    • Recruiting staff, organizing contracts

    • Organizing references

    • Organising extra staff when big events at country estate are taking place.

    • Holiday schedule for staff

    • Point of contact for staff with any problems

    • Organizing weekend nannies

    • Staff Christmas presents

 

Agendas:

  • This is very important! Every week creating an agenda for the forthcoming weekend or half term or Christmas. Emailed to all the staff at country estate. This outlines numbers for meals, meal locations and times, room allocations, children’s activities, guest’s arrivals and departures etc. Very detailed with everything on which the butlers, security, cook, nanny etc. all refer to.

 

Events at Country Estate:

– Sending out invites, organizing staff, marquees, catering, drinks, transport etc.

  • Shooting parties

  • Hunting parties

  • Weekend parties

  • Summer parties

 

Their London home:

 

  • General maintenance of the property- in charge of plumbers, builders etc.

  • Managing two housekeepers, driver and gardeners

 

 

Monday – Friday 9.am – 5.30pm

 

Location: High Street Kensington tube is the nearest station

 

Salary: 38K

 

Jules@greycoatlumleys.co.uk

 

News Portal

Read all