PA Job

Location Greater London, UK
Sector Private Households & Estates
Job Role Personal Assistant
Job Type Temporary vacancy
Salary Negotiable
Job Number  50198
Created 03 December 2018

PA Job - Temp. for 12 month maternity cover




General responsibilities:



    • Organizing anything school related- applications for new schools, school trips/ permission forms/ main contact for school for children’s logistics.

    • Organizing collection and drop off from school at weekends etc.

    • Knowing children’s plans at all times.

    • Organizing tutors



    • Entering into eventing competitions and organizing logistics.

    • Insurance of horses and making sure claims are set up and claiming where possible.

- Overnight Hunting trips- organizing stabling for horses and accommodation for grooms.

- Organizing hunting meets hosted at their Dorset property

- Recruiting of grooms when required


Organizing insurance:

    • Antiques & art

    • Horses

    • Dentist

    • Doctors

    • Cars



  • Organizing phone bids

  • Collection of successful bids

  • Organizing insurance and filing in antique file.

General Admin:

  • Post

  • Diaries

  • RSVP to invitations etc.

  • Filing

  • Various errands

  • Dealing with accountants regarding invoices and bills

  • Booking restaurants etc.


Travel/ holidays:

  • Organizing and booking travel/ family holidays- trips all over the world and holidays at their summer and winter properties.


Responsibilities in relation to the families’ properties:


Their Dorset estate:


Household staff:

    • Recruiting staff, organizing contracts

    • Organizing references

    • Organising extra staff when big events at country estate are taking place.

    • Holiday schedule for staff

    • Point of contact for staff with any problems

    • Organizing weekend nannies

    • Staff Christmas presents



  • This is very important! Every week creating an agenda for the forthcoming weekend or half term or Christmas. Emailed to all the staff at country estate. This outlines numbers for meals, meal locations and times, room allocations, children’s activities, guest’s arrivals and departures etc. Very detailed with everything on which the butlers, security, cook, nanny etc. all refer to.


Events at Country Estate:

– Sending out invites, organizing staff, marquees, catering, drinks, transport etc.

  • Shooting parties

  • Hunting parties

  • Weekend parties

  • Summer parties


Their London home:


  • General maintenance of the property- in charge of plumbers, builders etc.

  • Managing two housekeepers, driver and gardeners



Monday – Friday – 5.30pm


Location: High Street Kensington tube is the nearest station


Salary: 38K


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