PA Job

Location Greater London, UK
Sector Private Households & Estates
Job Role Personal Assistant
Job Type Permanent vacancy
Salary Negotiable
Job Number  51273
Created 07 January 2019

Assistant Private PA

 

Proactive, organized and confident PA required to support the Director of an UHNW family office. Role will be based at the private family office in Mayfair. Monday – Friday 9am – 6pm, with flexibility to be on call outside of these hours if need be. Previous Private PA experience essential.

 

 

 

Role

 

  • Right hand to Director assisting with all personal and business related matters. Following up with all Director’s direct reports as and when required

 

  • Diary management: prioritizing and scheduling meetings/ appointments/ conference calls across different time zones

 

  • Correspondence (by letter, email, text and whatsapp)/ minute taking/ transcribing meetings

 

  • Organising frequent travel- flights, accommodation, visas, transportation, transfers, currency, restaurants together with compiling the required materials for trips in advance

 

  • Providing support during internal and external meetings, welcoming guests, scheduling room bookings, catering, equipment and meeting materials

 

  • Preparing presentations, travel agendas and reports for analysis. Maintaining filing systems and support in organizing

 

  • Personal shopping/ finding best suppliers for a range of products and services

 

  • Organising and assisting with events; birthday parties, dinners and larger functions: managing guest lists, invitations, catering and decoration

 

  • Facilitating all requests with creative solutions

 

 

 

Skills & abilities

 

  • University degree (honors degree or postgraduate degree desirable)

  • Fluent English. Excellent written and verbal communication skills with the ability to be succinct and to the point

  • Immaculately presented

  • Black book of contacts

  • Strong organizational skills, common sense and an eye for detail are essential

  • Calm with the ability to work well under time pressure to meet deadlines

  • Enthusiastic, hard working and self motivated

  • Punctual, professional and trustworthy acting with a high level of discretion at all times

  • Proficient in Microsoft Office Suite

  • Ability to multi-task, prioritize, be proactive and demonstrate self-initiative

 

 

 

Salary – 50-65K gpa

Jules@greycoatlumleys.co.uk

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