Senior Executive Assistant Job

Location UK
Sector Private Households & Estates
Job Role Personal Assistant
Job Type Permanent vacancy
Salary £55,000-£60,000 GPA
Job Number  53119
Created 12 June 2019

A proactive, discreet and exceptionally organised EA is required to provide full administrative support for the Chairman and the Directors of an international consultancy firm. The successful candidate will manage the office and discreetly handle matters of a professional and personal nature for the principals and coordinate activities for a number of companies. You will be one of two EAs and must be fluent in French to native standard.

 

 

Tasks and responsibilities

 

  • Extensive diary management and coordination of meetings and calls over several time zones

  • Inbox management

  • Global client liaison – acting as point of contact for the Chairman, liaising with high-profile members of the business world.

  • Manage contacts and establish strong relationships with internal and external contacts

  • Organising worldwide travel arrangements and visa requirements

  • Booking transport, accommodation and restaurants

  • Handling of confidential information and documentation, prepare documents for meetings and detailed travel packs

  • Personal banking: making payments and transfers, processing and handling insurance claims, and maintaining tax records

  • Liaising with advisers, accountants, contractors, household staff and drivers (UK and France)

  • Handling property matters (insurance, interior designer, builders and contractors)

  • Arranging medical appointments and health insurance reimbursements.

  • Personal diary and travel management for family members; liaising with schools, university offices and tutors.

  •  Keeping filing system updated.

  • Monitoring of bank accounts

  • Ad- hoc Administration

  • Supervision of the office manager to ensure the smooth day to day running of the office

 

Start date – July 2019

Live in or out – live out

Salary – £55-65K GPA depending on experience, plus benefits, discretionary bonus and 25 days holiday

Hours - 08.30am – 17.30pm – or 10am -19.00pm – shift between the 2 EAs and Office Manager

Job ref - 53119

Responsible consultant - Jules le Roux – jules@greycoatlumleys.co.uk

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