Our client, an international charity lottery organisation, is seeking a warm, organised, and proactive Office Management Assistant to help create a welcoming and well-run office environment in their London headquarters. This role sits at the heart of the office, ensuring visitors, colleagues, and senior stakeholders receive a professional and polished experience while supporting the smooth day-to-day running of the workplace.
Job Title: Office Management Assistant
Location: City of London
Salary: £30,000 – £35,000 (pro rata depending on hours)
Reporting to: Executive Office
Key Details:
• Schedule: Tuesday, Wednesday and Friday (Friday essential)
• Hours: 08:30 – 12:00
• Office-based role within a professional, international organisation
• Supporting executive team, visitors, and office operations
Responsibilities:
Executive Support
• Provide ad hoc support to members of the Executive Board
• Prepare refreshments for meetings and assist with light lunch preparation
• Support occasional requests such as arranging catering or small internal events
Visitor Experience & Reception
• Act as the first point of contact for guests and international visitors
• Provide a warm and professional welcome to all visitors
• Manage the office booking system and coordinate guest arrivals
• Offer guidance on local restaurants, amenities, and London experiences where required
Meeting & Hospitality Coordination
• Prepare meeting rooms and visitor spaces to a high professional standard
• Set up refreshments and coordinate catering for meetings
• Manage logistics for larger meetings and international guest visits
Office Operations & Environment
• Open the office each morning and ensure spaces are ready for the day
• Manage incoming deliveries and coordinate with suppliers
• Liaise with building management where required
• Maintain a tidy, welcoming, and well-organised workspace
Supplies & Facilities Management
• Manage office stock including refreshments, coffee machines, and kitchen supplies
• Ensure fridges, meeting spaces, and communal areas are well maintained
• Coordinate general office orders and ensure supplies are consistently available
Requirements:
• Previous experience in an office support, office host, hospitality, or administrative role
• Highly organised with the ability to anticipate needs and manage multiple tasks
• Warm, personable, and confident welcoming visitors and colleagues
• Strong attention to detail and pride in maintaining a professional environment
• Flexible and hands-on approach to office operations
• Professional, polished, and discreet when supporting senior stakeholders
Benefits:
• Competitive salary
• Excellent pension scheme
• Private medical care
• Access to a strong learning and development programme
• Opportunities for career progression within an international organisation
• Regular team social activities and annual celebrations
• Access to wellbeing initiatives including an in-house gym, optional monthly massage, and mental health support services
• Opportunities to engage with and visit charity projects supported by the organisation