Executive Assistant Job – Southampton – £36,000 to £40,000 DOE
Greycoat Lumley’s client is seeking an experienced Executive / Business Assistant to support two chairmen of multiple businesses based in Southampton. This is a pivotal and varied role for the right candidate, who must have excellent communication skills, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
The successful candidate will need to be organised, proactive, discreet and professional, with proven experience in supporting senior leadership.
The role will entail:
- Providing comprehensive administrative support, including diary management, travel arrangements and meeting coordination
- Preparing high-quality correspondence, presentations and reports on behalf of leadership
- Acting as the first point of contact for internal and external stakeholders, always ensuring professionalism and confidentiality
- Organising board meetings, including agenda preparation, minute-taking and follow-up on action points
- Managing expense reports, procurement requests and budget tracking
- Supporting project coordination, ensuring deadlines are met and deliverables are tracked
- Maintaining efficient filing systems (digital and physical) and ensuring data accuracy
- Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise
Skills & Experience Required:
- Proven experience as an Executive Assistant or Personal Assistant
- Strong organisational and time management skills with the ability to prioritise and work under pressure
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and digital collaboration tools
- Discretion and confidentiality in handling sensitive information
- Professional demeanour with strong interpersonal and stakeholder management skills
Desirable:
- Experience supporting C-suite executives
- Knowledge of financial or professional services sectors
- Event coordination experience
Salary: £36,000 – £40,000 GPA DOE
Contract Type: Full time, permanent
Location: Southampton