Personal Assistant Job

  • Sector: Private Households & Estates
  • Function: Personal Assistant
  • Contact: Lesley Jones
  • Contact Phone: +441315565139
  • Start Date: May/June 2024
  • Location: Edinburgh
  • Salary: £35,000 - £40,000 GPA
  • Job Ref: 115558
  • Contact Email:

Executive Assistant & Charity Manager Job

Greycoat Lumleys are recruiting for an experienced Executive Assistant to report to the Company Director in the city centre of Edinburgh.  This would be a wonderful role for a candidate who is passionate about charity and is keen to become involved in the role beyond the administration aspect. 

Duties to include, but are not limited to:

  • Supporting the Company Director with day-to-day administrative duties to ensure smooth running of the Company and Charity
  • Charity management to include taking/collating applications, meeting with applicants and scheduling, presenting & minuting Trustee meetings
  • Advanced use of MS Office, particularly Excel
  • Creating monthly financial reports and maintaining spreadsheets across different projects
  • Expense management
  • Familiar with Xero accounting software
  • Arranging travel and accommodation for the Director
  • Management of invoices and reconciliation of multiple credit card statements/bills
  • Liaise with accountants to prepare quarterly and yearly accounts
  • Management of luxury self-catering properties around Scotland
  • Assist with the effective running of agricultural land in the north of Scotland

Skills and Experience

  • Prior EA/PA experience. Family Office background preferred but not essential
  • High level of discretion
  • Highly organised, proactive and self-sufficient
  • Detail oriented
  • UK driving license required

Hours:  Mon to Fri 9am to 5.30pm

Salary:    £35,000 to £40,000 subject to experience

  • (overtime taken in lieu) - Holidays 30 days
  • Laptop and mobile provided. Mobile can be used for personal and business calls.
  • Pension

Job:  115558